Upstate Race Series

Race Timing, Registration, & Event Support Services

Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.

Core Services 

We support race directors, schools, nonprofits, and community groups

• Chip Timing & Results – Road, Trail, XC, Ultra
• Registration Management – RunSignUp setup & support
• Event Consulting – Logistics, permits, course design
• Marketing & Promotion – Social, email, and club outreach
• Race Essentials – Custom bibs, awards, shirts, signage

🖥️ Registration Support – Powered by RunSignUp

As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:
Event page setup & pricing

• Bib assignment, wave starts, and add-ons
• Participant transfers, refunds, and deferrals
• Custom emails, payout reports, and fundraising tools
• Store integration for merchandise sales
• Live check-in & results through RaceDay apps

⏱️ Race Timing Packages

All packages include:

• Chip Timing 
• Bibs + Safety Pins
• Finish Line Arch + Chute Setup
• Race Clock
• Instant Results (Live and Online)

Road & Trail Races (5K – Ultra)

• $500 Base Setup + $2.50 per participant
  • ($.50 Discount Per Runner Fee on races larger than 300+)
• Includes 3 hours of onsite timing
• Additional timing: $60/hour

Middle & High School Cross Country Meets

• $500 Base Setup + $1.00 per athlete
  • ($.50 Discount Per Runner Fee on races larger than 300+)
• Includes 3 hours of onsite timing
• Additional timing: $60/hour

Add-On Services

Optional upgrades to enhance your race experience: Contact for Quote

• Website/Registration Design
• Music / DJ / Announcer Services 
• Equipment Rental - Barricades, Traffic Cones, Crowd Control
• Awards & Age Group Medals (Hickory Handcrafted)
• Custom Bibs (via Emedia)
• Event Insurance (via IMG)
• Porta-John Rentals (via Royal Flush)
• Vendor Coordination (Food, Retail, Wellness)
• Logo Design, Stickers, Branding, and more

Marketing & Promotion

As part of our partnership, your race gets exposure to 10,000+ local runners:

• Club newsletter (1,500+ members)
• Facebook & Instagram features
• Event listing on UpstateRaceSeries.com (30K monthly views)
• Inclusion in Upstate Running Club race calendar
• Optional discount program to boost participation

Why Work With Us?

• 50+ years of combined race directing and timing experience
• Reliable, professional, and community-focused
• Personalized support from planning through race day
• Trusted by over 100 events annually across SC, NC, GA

Let’s Get Started

📧 Email: [email protected]
📞 Call or Text: 864-867-2569
🌐 Website: www.UpstateRaceSeries.com

We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.

Appendix A: Race Director Resource Guide – Top 25 Checklist

Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.

Planning & Permits

• Define Race Format & Goals – Distance, audience, theme, charity focus 
• Secure Venue & Date – Check with local parks, cities, and venues for availability
• Obtain Permits & Insurance – Apply early for road closures, police, or land use 
• Design the Course – Measure distance, identify hazards, and plan aid stations 
• Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.

Registration & Setup

• Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps 
• Add-on Store Items – Shirts, merch, post-race meals, or donation options 
• Enable Participant Tools – Bib assignment, transfers, deferrals,...